Human Resources Coordinator

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Human Resources department in our Palo Alto office as a Human Resources Coordinator.

Under direct supervision, the Human Resources Coordinator provides support in the day-to-day operations of the Northen California Human Resources department. Responsibilities include assisting with law student recruitment, summer associate program, onboarding attorney and business services new hires, and various HR transactions and processes.

Essential Functions:

Student Recruitment:

Summer Associate Program Support:

• Coordinate summer associate pre-hire document collection, onboarding, work allocation, feedback processes, and event planning.
• Coordinate event calendars, venue selection, vendor contracts, transportation, training sessions, and mentoring initiatives.
• Track expenses against the annual summer program budget.
• Prepare agendas and materials for Summer Committee meetings.
• Attend summer associate program events.
• Responds to questions and requests from summer associates and attorneys about summer program.

Law Student Recruitment:

• Handles law school registration, interviewer materials distribution, candidate interview and callback scheduling, ATS data tracking, interviewer feedback collection, candidate communications, and gifting.
• Represent the Firm at law school events and strategize on school outreach initiatives.
• Support Hiring Committee meetings by preparing candidate packets and tracking decisions.
• Issue offers letters and prepare status reports in ATS system.
• Support Clerkship recruiting initiatives and events.   

General HR:

• Coordinate, communicate, audit, and prepare reports for attorney and business services workflow processes (e.g., pre-hire, onboarding, orientation schedules, feedback meetings, transfers, separations).
• Schedule and conduct onboarding orientation training meetings and arrange catering and conference room reservations.
• Send departmental announcements notifying office of staff arrivals/departures.
• Support Firm's diversity objectives.
• Create and maintain attorney and business services personnel files to ensure compliance with state and federal guidelines.
• Review and reconcile department invoices.
• Handle employee inquiries, provide guidance on HR policies and procedures and communicate Firm policies as requested.
• Partner with the national and local HR team in fulfilling various employee engagement initiatives (e.g., Administrative Professionals Week, employee recognition programs, mentoring program, COVID/Flu shot clinics, Life Event Announcements).
• Stay updated on California employment laws and regulations to ensure compliance and recommend necessary changes to policies and procedures.
• Collaborate with other departments to foster a positive work environment and ensure effective communication.
• Perform other duties as assigned to meet national and local Firm goals.

Education/Training/Certifications:

• Bachelor’s degree in a related field. Academic studies in HR a strong plus.  An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job

Professional Experience: 

• Previous experience in a Human Resources generalist or Student Recruitment role, preferably in a law firm or professional services environment required.
• Solid understanding of Human Resources practices and California employment laws required.

Technical Skills: 

• Broad knowledge of Human Resources and/or law firm student recruitment best practices required.
• Proficiency in Microsoft Office products required.
• Knowledge of HRIS and various ATS software required.
• Knowledge of local California labor requirements required.
• Proven time management, proofing, and grammar skills required.

Performance Traits: 

• Strong written and verbal communication skills.
• Strong customer service and hospitality skills.
• Ability to work in a diverse team environment and support the demanding needs of the Firm.
• Ability to work under pressure and meet deadlines with shifting priorities.
• Maintains confidentiality and exercises discretion at all times.
• Self-starter with high level strategic thinking, problem-solving and good judgment skills
• Ability to organize, prioritize, and accomplish multiple tasks with strict attention to detail and adjust to changing priorities.

Physical Requirements:

• May require occasional lifting of up to 20 lbs.

The typical pay scale for this position is between $81,600 and $93,800, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified.  

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401 (k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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