Assigned Secretary - Intellectual Property

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our Washington D.C. office as an Assigned Secretary.

The Assigned Secretary provides secretarial support to attorneys and other professional personnel.  Works as a team member with other secretaries to balance workload. 

Essential Functions: 

• Provides standard secretarial support to assigned attorneys, and extends support to the other attorney team members as needed to ensure workload balance amongst the administrative team. Manages calendars and schedules appointments. Maintains LegalKey filing system
• Answers and screens calls and interacts with both internal and external clients
• Organizes meetings or conferences by arranging facilities and catering, issuing information or invitations, preparing agendas and coordinating all details of the meetings
• Creates, formats, revises, and proofs correspondence, client bills, and documents for accuracy and grammar with varied degrees of complexity
• Performs complex and confidential functions such as creating and maintaining client contacts, arranging complex and detailed travel plans and itineraries, compiling documents for internal and travel-related meetings, assisting with preparation of new business presentations, entering attorney time, preparing expense reports and reconciling corporate credit card accounts
• Sends faxes and makes photocopies
• Other responsibilities and special projects as assigned by attorneys and/or secretarial manager
• This position description is not intended to describe, in detail, the multitude of tasks that may be assigned. As the nature of the business demands change, and so, too, may the essential functions of this position
• Performs other duties as assigned or required to meet Firm goals and objectives

Education/Training/Certifications: 

• High school diploma or GED required, bachelor’s degree preferred

Professional Experience:

• Minimum (9) nine years secretarial experience required
• Knowledge of ITC filings and District Court trial experience (preferred)
• Law firm experience strongly preferred
• Knowledge of local and federal court rules and civil procedures preferred

Technical Skills:

• Strong proficiency in Microsoft Office products

Performance Traits:

• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Strong customer service skills, able to anticipate needs
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills
  
  

Physical Requirements:

• May require occasional lifting of up to 20 lbs

The typical Washington D.C. pay scale for this position is between $93,300 and $107,300, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified. 

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401 (k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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