Assigned Secretary

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our Los Angeles office, as an Assigned Secretary.

Under the general supervision of assigned attorneys and/or supervisor, performs complex and specialized secretarial support and legal document processing.

Essential Functions:      

• Responsible for working knowledge of legal secretary functions, including but not limited to: telephone and voicemail procedures; operation of photocopy equipment; e-fax software and procedures; DTE software and timekeeping procedures; E-mail procedures; Messenger/UPS/FedEx and other courier services(s) forms and procedures; filing, LegalKey and other Records Center procedures
• Performs input and/or revision of documents in accordance with author’s instructions, utilizing Firm equipment and software in compliance with Firm standards and procedures.  Responsible for transcription from tapes, preparing letters and memos; accurately proofreads work product; photocopies, assembles and distributes prepared materials as requested; red-lines, e-mails or processes documents in accordance with author’s request; converts and formats documents using Word styles; repairs corrupt documents using DocX Tools; provides support to attorneys and handles specific projects
• Responsible for working knowledge of Firm and/or department sponsored equipment and software. These include, but not necessarily limited to:  scanning software; E-Fax software and procedures;  DeskSite, Word 2016 and related software; Best Authority; expense reports and Chrome River procedures.
• Performs personal timekeeping, attendance (time clock stamp) and prepares timecard for timely submission. Provides overtime coverage on occasion as required
• Litigation desks: Performs filings and e-filings, knowledge and/or ability to research court and filing requirements and procedures 
• Performs other duties as assigned or required to meet Firm goals and objectives

Education/Training/Certifications:

• High school diploma required; college degree preferred

Professional Experience:

• 7 years of experience as a secretary in a legal environment

Technical Skills: 

• Proficiency in Microsoft Office products, FileSite management system, LegalKey
• Desks Requiring Litigation Support : Must be knowledgeable and proficient with specific California litigation document formatting procedures

Performance Traits:    

• Excellent grammar, punctuation and spelling skills required
• Possess excellent communication and organization skills with ability to multi-task
• Work in a team environment and effectively support the attorney and support staff with minimal supervision
• Ability to work independently and anticipate tasks to be completed and perform them, as applicable
• Promote professionalism at all times
• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Strong customer service skills, able to anticipate needs
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills

The typical pay scale for this position is between $77,300 and $102,200, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified. 

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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