Human Resources Operations Coordinator

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Human Resources department in our Chicago office, as a Human Resources Operations Coordinator.

The Human Resources Operations Coordinator supports the U.S. HR Department with the accurate and timely entering of data into PeopleSoft for attorneys, practice professionals, business services, contingent workers, independent contractors and retirees in the US offices to initiate payroll actions, maintaining HRIS data and communicating with relevant administrative contacts as necessary.

Essential Functions:      

• Coordinates all U.S.-based employee changes in the Firm’s HRIS, including new hires, separations, promotions, title and reporting structure changes, salary adjustments and more.
• Initiates and coordinates new hire orientation tasks within the Firm’s onboarding platform to ensure a smooth transition for incoming employees
• Serves as the primary HR contact for the coordination and communication of accurate information with the Payroll department
• Acts as key resource for the implementation of attorney and business services administration policies and procedures and leave of absence administration
• Works with the HR Managers in each office to obtain necessary information and documentation in accordance with the Firm’s policies and procedures in order to process HR transactions
• Serves as a resource to offices in conveying policies and procedures for attorney and business services HR administration
• Coordinates the maintenance of attorney and business services employment files in the US offices according to policies and procedures
• Oversees the compliance for U.S. offices in regards to Firm policies and procedures for employment files and HRIS transactions. Escalates compliance issues appropriately as needed
• Ensures appropriate due diligence has been completed by the U.S. offices regarding the background review of all new attorney and business services hires
• Assists with the alumni process for departed attorneys and business services by maintaining various databases
• Works with Global HRIS team in developing PeopleSoft application and is a subject matter expert for attorney and business services HR processes
• Provides basic report generation as needed
• Performs other duties as assigned or required to meet Firm goals and objectives

Education/Training/Certifications:       

• Bachelor’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job

Professional Experience: 

• Minimum of three years of HR administrative and data entry experience, required
• Prior Law firm or professional services firm experience, preferred
• Knowledge of HRIS database packages, required, Peoplesoft experience a plus
• Solid understanding of State and Federal H.R. laws, required

Technical Skills: 

• Proficiency with MS Office products, required
• Strong knowledge of HRIS systems required, PeopleSoft preferred

Performance Traits:    

• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Strong customer service skills, able to anticipate needs
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills

The typical pay scale for this position is between $60,700 and $80,300, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified. 

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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