Assistant: Billing Operations

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Finance - Operations department in our Chicago office, as an Assistant: Billing Operations. 

Supports the Billing Operations Team and all other Global Revenue Operations Teams on daily activities in order to ensure the smooth daily functioning of the department. This role is a key supporter for processes, procedures and other daily operational tasks to support the Billing Operations Department.

Essential Functions:      

• Supports the Global Revenue Operations Team (Global Billing, Global Accounts Receivable, Global Rates) as needed on tasks assigned by the Global Revenue Operations team
• Supports the Billing Operations Department (Global eBilling, Global Billing Systems and Quality, Billing US, Cash Receipts US) as needed on tasks assigned by the Billing Operations Leadership team
• Processes to completion the monthly Pro Bono Billing
• Monitors Writeoff Billling Support mailbox per the associated standards
• Schedules meetings as required in Outlook for Billing Operations Leadership
• Schedules all new hire training sessions in Outlook and books supporting conference rooms
• Performs expense report management including travel and expense reporting for the Department
• Performs scheduling and calendar management support for Revenue Operations Leadership
• Organizes, plans and executes all aspects of large Department gatherings including All Hands and Trainings
• Performs routine data entry tasks as directed
• Performs other duties as assigned or required to meet Firm goals and objectives

Education/Training/Certifications: 

• Bachelor Degree, preferred
• High School diploma or GED, required

Professional Experience:

• Minimum of one year of related office experience, preferred

Technical Skills:

• Technological savviness, required
• Microsoft suite, required
• Strong ability to quickly learn software applications, required

Performance Traits:

• Meticulous, accurate and timely work
• Innate customer service, team and excellence orientations
• Committed to following through and meeting deadlines
• Polished communication skills
• Passionate and inquisitive

The typical pay scale for this position is between $54,500 and $72,100, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified. 

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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