Coordinator: Human Resources

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Human Resources department in our San Francisco or Palo Alto office, as a Coordinator: Human Resources.

Under direct supervision, the Coordinator: Human Resources provides support in the day-to-day operations of the Northern California Human Resources department. Responsibilities include assisting with law student recruitment, summer associate program, onboarding attorney and business services new hires, and various HR transactions and processes.

Essential Functions:

• Law Student Recruitment:
  • Partner with the Northern California Hiring Partners and the Student Recruitment team to oversee student recruitment for the Northern California offices, including 2L and 1L hiring, clerkship recruitment, summer associate programs, on‑campus events, and related activities
  • Handles law school registration, interviewer materials distribution, candidate interview and callback scheduling, ATS data tracking, interviewer feedback collection, candidate communications, and gifting
  • Represent the Firm at law school events and strategize on school outreach initiatives
  • Support Hiring Committee meetings by preparing candidate packets and tracking decisions
  • Develop and maintain tracking systems and spreadsheets to support the Hiring Committee and Student Recruitment functions. Issue offers letters and prepare status reports in ATS system
  • Support Clerkship recruiting initiatives and events

• Summer Associate Program Support:
  • Coordinate summer associate pre-hire document collection, onboarding, work allocation, feedback processes, and event planning
  • Coordinate event calendars, venue selection, vendor contracts, transportation, training sessions, and mentoring initiatives
  • Track expenses against the annual summer program budget
  • Prepare agendas and materials for Summer Committee meetings
  • Attend summer associate program events
  • Responds to questions and requests from summer associates and attorneys about summer program

• General HR:
  • Coordinate, communicate, audit, and prepare reports for attorney and business services workflow processes (e.g., pre-hire, onboarding, orientation schedules, feedback meetings, transfers, separations)
  • Schedule and conduct onboarding orientation training meetings and arrange catering and conference room reservations
  • Manage and clear pre-onboarding tasks in the Rival system to ensure new hires are fully processed and ready for their start date
  • Send departmental announcements notifying office of staff arrivals/departures
  • Prepare HR forms and memoranda pertaining to employee status changes, and collaborate with Attorney and Staff Personnel to facilitate the processing of those changes
  • Create and maintain attorney and business services personnel files to ensure compliance with state and federal guidelines
  • Handle employee inquiries, provide guidance on HR policies and procedures and communicate Firm policies as requested
  • Partner with the national and local HR team in fulfilling various employee engagement initiatives (e.g., Administrative Professionals Week, employee recognition programs, mentoring program, COVID/Flu shot clinics, Life Event Announcements)
  • Plan and coordinate events for the Northern California offices beyond student recruitment initiatives, i.e. events led by Employee Resource Groups, holiday events, and other office activities
  • Collaborate with other departments to foster a positive work environment and ensure effective communication
  • Perform other duties as assigned to meet national and local Firm goals

Education/Training/Certifications:

• Bachelor’s degree in a related field. Academic studies in HR a strong plus. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job

Professional Experience:

• 2-3 years experience in a Human Resources generalist or Student Recruitment role, preferably in a law firm or professional services environment required
• Solid understanding of Human Resources practices and California employment laws required
• Knowledge of local California labor requirements required
• Broad knowledge of Human Resources and/or law firm student recruitment best practices required

Technical Skills: 

• Proficiency in Microsoft Office products required
• Knowledge of software tools such as PeopleSoft, LawCruit or experience with similar database tools for applicant tracking, a plus

Performance Traits: 

• Strong customer service and hospitality skills
• Ability to work in a diverse and collaborative environment and support the demanding needs of the Firm
• Ability to travel and work onsite in both the San Francisco and Palo Alto offices based on business needs
• Ability to work under pressure and meet deadlines with shifting priorities
• Maintains confidentiality and exercises discretion at all times
• Self-starter with high level strategic thinking, problem-solving and good judgment skills
• Ability to organize, prioritize, and accomplish multiple tasks with strict attention to detail and adjust to changing priorities
• Demonstrates strong written and verbal communication skills, with the ability to interact professionally and effectively with all levels of the Firm and external vendors

The typical pay scale for this position between $75,000 and $99,000, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified. 

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

#LI-HYBRID #LI-PT1