Assistant: Office Services

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Office Services department in our San Francisco office, as an Assistant: Office Services.

The Assistant: Office Services works with Office Services Management to provide assistance as required with mail services, the duplication center, catering and general office service needs.  Provides coverage support throughout the department as required

Essential Functions: 

• Provide comprehensive office services support to ensure smooth daily operations, including assisting staff, maintaining organized shared spaces, and responding promptly to operational needs
• Manage all incoming and outgoing mail and packages, including collecting, sorting, logging, distributing, preparing shipments, and coordinating with courier services
• Maintains a thorough working knowledge of Canon Copiers; operate tracking system systems for packages using internal tools and UPS/FedEx platforms
• Operate high-volume copiers, printers, and scanners; ensure timely completion of print jobs; troubleshoot basic equipment issues
• Manage reception desk and assists with day-to-day operations
• Coordinate meeting and event logistics, including reserving rooms, communicating details to relevant departments, supporting catering needs, and confirming all arrangements. Submit work orders and maintenance requests to the landlord as needed
• Monitor and restock office supplies; assist with ordering and receiving inventory; maintain organized supply areas
• Assists the Office Operations Manager with projects related to daily operations including starting equipment in the morning, and maintaining the physical appearance of the copy rooms
• Support workstation, conference room, and common‑area setup and breakdown; assist with furniture moves and equipment placement as part of ongoing operations and the office relocation
• Performs other duties as assigned or required to meet Firm goals and objectives

Education/Training/Certifications:

• High School Diploma or GED, required

Professional Experience:

• Proficiency in Microsoft Office products, required
• Prior experience working on a professional services or law firm setting, preferred
• Prior experience working in a copy center is a plus
• Minimum of two years of experience, required

Technical Skills:

• Proficiency in Microsoft Office products, required
• Must maintain knowledge of all audio‑visual equipment, including LCD projectors, teleconference and video-conference systems, as well as the connection ports and setup for each conference room.

Performance Traits: 

• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Strong customer service skills, able to anticipate needs
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills

Physical Requirements:

• May require occasional lifting of up to 20 lbs.
• May require travel to other offices as needed

The typical pay scale for this position between $48,000 and $63,000, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified. 

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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