Job Listings

Essential Functions: - Business Plans & Infrastructure - Assist and support business development team members and lawyers in executing on business plans and client strategies, and with tracking implementation and progress against the plans - Communicate successes of assigned groups internally, as well as best practices and group activities to ensure that best practices are leveraged and that support initiatives are coordinated across...

Essential Functions:  - Provides standard secretarial support to assigned attorneys, and extends support to the other attorney team members as needed to ensure workload balance amongst the administrative team. Manages calendars and schedules appointments. Maintains LegalKey filing system - Answers and screens calls and interacts with both internal and external clients - Organizes meetings or conferences by arranging facilities and catering, issuing...

- Calculates and enters timesheets for the Business Services and Equity Partner payrolls - Updates payroll records by entering any changes to employee information received through emails and daily interfaces - Runs the PeopleSoft daily interface - Collects and enters all tax updates received by payroll - Provides customer service to the US Payroll populations by answering questions received in our Payroll inbox -

- Prepares various documents/instruments: UCC forms/attachments, closing lists, corporate charters, LLC/partnership formation documents, corporate resolutions, officer certificates, etc. - Participates in finance closings: create/update closing list, distribute documents/signature pages and draft closing certificates - Maintains control of closing documents - Distributes closing documents and closing volumes - Orders/reviews/charts...

- Provides day-to-day HR support for Business Services staff, and partners with the Human Resources Manager and leadership to ensure staff development, morale and engagement efforts are being successfully implemented - Oversees and facilitates new hire orientation and onboarding processes for Chicago Business Services new hires including but not limited to: communications with new hires, coordinating and processing new hire paperwork and orientation schedules, holding HR orientation sessions, providing information on firm policies and procedures, and coordinating with Benefits, Payroll, IT, Facilities and other internal departments on arrivals...

Student Recruitment: - Supports the Firm’s various student recruitment programs. Coordinates law school registration process; prepares packets for OCI; collects and distributes resumes. Assists with coordination of the Summer Program, including attending and hosting events as needed, training, orientation, etc. - Assist with LCLD job postings, resume collection, and coordinating interviews with candidates - Partners with US Student Recruitment team and HR...

Student Recruitment - Assists Student Recruitment Manager with law student recruitment, including interfacing with law students, reviewing resumes, scheduling interviews, tracking candidate evaluations and statistics, preparing candidate information packets and offers, and participating in hiring committee meetings. Schedules and coordinates materials for local hiring committee meetings. - Facilitates and coordinates aspects of the office’s Summer Associate Program by coordinating orientation, trainings and events, mentor program, and...

- Oversees the national law student recruitment process, recruitment timeline, and documents processes, policies and best practices for US offices. Plans and coordinates interviewer training and interviewer materials for US offices. - Drafts recruitment materials and communications plan; tracks and corresponds with students and law school organizations; drafts internal communications regarding events, on-campus activities, and summer program information. - Collaborates with social media and communications teams on external messaging and branding to attract student applicants...

- Prepare closing index, master closing sets and closing set variations for each transaction party - Coordinate creation of electronic closing binder/CD/USB with ECB team - Review original Notes/Certificate signature pages - Filing/LegalKEY - Minor document editing/redlining - Submission of vendor invoices and check requests, liaise with Accounting Department...

Essential Functions: Strategic Development and Implementation - Lead the design, development, and execution of HR compliance programs and processes, ensuring alignment with legal and regulatory requirements - Proactively identify potential compliance risks and develop strategic action plans to mitigate these risks