Job Listings

Essential Functions:    - Summarizes the financial impact of existing rate arrangements and develop and recommend revisions as agreements are renewed - Supports updates and revisions to existing rate arrangements, implement/apply finalized agreements and ensure that rates and other key matter data are properly assigned on an ongoing basis - Serves as the initial/primary point of contact for assigned clients on rate, pricing and reporting issues and coordinate client facing reporting - Reviews and summarizes client billing policies to determine the impact to ongoing matter management and the invoicing process - Coordinates and executes the annual bill rate setting process in the U.S. - Provides functional and administrative support for Firm's matter management/budgeting tool and coach partners and associates in its use and assist the same in the development of matter budgets - Working with matter responsible partners, assists in the monitoring of actual performance against budget for in-process matters - Works directly with Firm Partners to develop rate, fee estimates and pricing options in response to client RFP’s and ad-hoc requests - Prepares analysis to support proposed fee arrangements, including financial impact and viability of proposed pricing arrangements and facilitate approval of same - Posts matter financial analysis and provision of associated pricing and business insight to partners, pricing and business development teams - Assists with the development and maintenance of budgeting templates and other tools for use by partners and client financial management team - Performs other duties as assigned or required to meet Firm goals and objectives  

Essential Functions: - Leads on the development and implementation of annual marketing and business development business plans for the national EC/VC practice as well as the various practices based in our Salt Lake City office focused on priorities outlined by firm leaders and /or assigned teams, including thought leadership platforms, communications, and client outreach - Supports responses to RFPs, and pitch, presentation, and other opportunities via the development of written proposal and presentation materials for assigned practice, and in collaboration with the wider BD&M department, when relevant - Collaborates with business development and marketing department leadership and assigned practice and the Salt Lake City office leaders to develop annual budgets to support initiatives outlined in business plan(s) or as outlined by leadership, including specifying key strategic and tactical objectives and means to achieve annual goals - Manages and directs marketing and business development client development programs for assigned practice and the Salt Lake City office, including a great focus on client facing commercial engagement with key relevant contacts - When relevant, provides support for seminars, sponsorships, and other events pursued by the national EC/VC practice and firm in the Salt Lake City office - Leverages existing internal resources (PR, BD, MarComms, Lateral Recruiting, Alumni Relations, and Diversity, Equity & Inclusion) to streamline our efforts and collectively raise the profile of our national EC/VC practice and Salt Lake City office - Collaborates with PR team and outside agencies to advance the profile-raising efforts of our national EC/VC practice and the Salt Lake City office including publicizing wins internally and externally; posting on social media platforms including LinkedIn; managing regional advertising campaigns; and educating our lawyers on how to be brand ambassadors - Collaborates with Alumni Relations to engage with alumni; identify potential referral sources; and support regional alumni events - Partners with BD&M colleagues to facilitate the completion of directory submissions; regional surveys; specific lawyer and practice awards and accolades; and other profile-raising initiatives on behalf of the national EC/VC practice and the Salt Lake City office - Engages in research and analysis and competitive intelligence-gathering for strategic planning, competitive firm positioning, and business development activities for the national EC/VC practice and the Salt Lake City office - Manages continuous communications and interaction with departmental practice, client team and industry group and Salt Lake City office leadership, including responsibility for periodic meetings, reports, analysis, progress monitoring, etc. - Supports coordination of business development training for lawyers in assigned practice and the Salt Lake City office - Periodically reviews and consults with lawyers regarding their bios and practice descriptions to ensure that they are current - Position may require travel - Performs other duties as assigned or required to meet Firm goals and objectives - Supports recruiting and integration of lateral lawyers into firm via: - Preparation of targeted information for inclusion in lateral recruiting packet - Support integration of lateral lawyers into assigned department(s) and practice(s) via preparation of biographies and announcements, distribution of announcements, integration of contacts into firm’s CRM system - Collection and integration of experience for and into firm materials - Coordination with Communications team as to internal and external communications relating to the lawyer’s arrival  

Essential Functions:    - Manage the Offices Services staff and Conference/Receptionist and functions of the office. - Manage the maintenance of the office space including cleaning, supplemental HVAC, carpet, painting, lighting, plants and appliances - Responsible for assisting Director of Administration with construction projects in conjunction with IT Manager - Responsible for client and office events and all conference room support including all office lunches, in office parties and planning of office holiday party at outside venue - Coordinate in-house moves and relocations - Oversee the Business Continuity Plan - Oversee the ordering of office supplies while staying within budget - Oversee the office Ergonomic program - Maintain relationship with building management and vendors - Maintain current floor maps, and other Houston office documents on GlobalNet Plus - Manage the Kastle Systems security system for the Houston Office - All other special projects as assigned by Director of Administration  

Essential Functions: - Supports the firm’s social media strategy; creates organic and paid content for detailed and actionable campaigns for business development initiatives across multiple practices, products and industries, as well as recruiting, pro bono, diversity, well-being, employee engagement, and other areas - Monitors, analyzes, and creates reports on the firm’s social media engagement and other key digital communications metrics to understand the effectiveness of the overall strategy, content pieces and campaigns - Manages the social media calendar and routine inbound requests - Works with the social media manager to increase the adoption of social media fluency across all levels of the firm by supporting formal training programs and leading individual trainings - Manages the firm’s employee advocacy tool and support in the adoption of employee advocacy strategies across the firm - Stays up to date with social media and digital communications developments and trends, emerging technologies, latest tools and best practices - Performs other duties as assigned or required to meet the firm’s strategic goals and objectives  

Essential Functions: - Helps to shape the firm’s marketing communications strategy through collaboration with our worldwide team of marketing communications professionals and business development colleagues - Manages the firm’s process for developing, editing, vetting, and distributing marketing communications through legal updates, thought leadership campaigns and other communications initiatives - Analyzes performance metrics for marketing communications and ensuring timely referral of insights to business development colleagues and lawyers to enable them to carry out effective follow-up activities - Continuously considers ways to make marketing communications initiatives more productive and successful - Manages and updates the firm’s website and YouTube channels – and helps to integrate the firm’s LinkedIn accounts and other social media channels with the website communications hub - Performs additional related projects as assigned or required to meet Firm goals and objectives  

Essential Functions:    Secretarial Responsibilities - Responsible for working knowledge of legal secretary functions, including but not necessarily limited to: - Telephone and voice mail procedures - Operation of photocopy equipment - E-Fax software and procedures - INTAPP software and procedures - E-mail procedures - MAFS/Messenger/UPS/FedEx and other courier service(s) forms and procedures - Accounting and Billing procedures, as applicable - Conflict Checks/New Client Matter Memos - Filing and other Records Center procedures - Other tasks as assigned by attorneys and/or Supervisor   Document Production - Performs input and/or revision of documents in accordance with author's instructions, utilizing Firm equipment and software and in compliance with Firm standards and procedures - Proofreads work products - Photocopies, assembles and distributes prepared material as requested - Redlines, e-mails, or otherwise processes documents in accordance with author's request - Enters attorney time into Firm timekeeping system   Equipment and Software Responsibilities - Responsible for working knowledge of Firm and/or Department sponsored equipment and software. These include, but are not necessarily limited to: - Desk and/or laptop personal computers - Text scanners and scanner software, as applicable - E-Fax software and procedures - InTapp software and procedures - Desksite, Word 2007 and related software - Delta View procedures   Additional Duties - Performs personal timekeeping, attendance (access card swiping) and prepares timecard for timely submission - Answers telephone and monitor e-mail and/or voice for attorney assignment upon request - Advises Supervisor of equipment, software and maintenance problems, or training issues - Provides overtime coverage on occasion as required - Promotes professionalism at all times - Performs other duties as assigned or required to meet Firm goals and objectives  

Essential Functions:  - Provides technical expertise and collaboration with the Global Assistant Director of IT Operations, Application owners, Infrastructure, Customer Services and Process Managers - Provides on-going technical assistance and software configuration/customization to include screen tailoring, workflow administration, report setup, dashboards, data imports, LDAP integration, custom scripting, and third party software integrations - Troubleshoots and resolves moderately complex and unique system problems, failures and issues. - Manages application deployments through the appropriate use of Import sets and Update sets in accordance with agreed upon release schedules - Develops and maintains queries against Microsoft SQL databases such as Microsoft SQL, to prepare reporting statistics (KPIs), status reports and trends on current and historical data connected with and related to production Configuration Items - Develops and supports Application integrations across the infrastructure including, but not limited to, the Configuration Management Database - Manages the configuration and maintenance of all supporting application infrastructure, including but not limited to, application servers, database servers and integration servers - Performs other duties as assigned as required to meet Firm goals and objectives  

Essential Functions:  - Manage day-to-day responsibilities to ensure that assignments and projects are properly managed and in alignment with the firm’s overall strategic efforts, and that service to clients is exceptional - Manages responses to RFPs, and pitch, presentation, and other opportunities via the development of written proposal and presentation materials for IIG and liaise with others when relevant - Develop and support the implementation of key BD initiatives, including priority client targeting and campaigns, client satisfaction, client seminars and networking events, as well as other initiatives to enhance business development efforts - Engage in research and analysis and competitive intelligence-gathering - Develop new marketing brochures and edit and refine existing ones; maintain practice descriptions in BDM-shared systems - Partners with BD&M colleagues to facilitate the completion of directory submissions; regional surveys; specific lawyer and practice awards and accolades; and other profile-raising initiatives on behalf of IIG - Support annual marketing and business development business plan development for IIG focused on priorities outlined by firm leaders and/or assigned teams, including thought leadership platforms, communications, and client outreach - Collaborate with Marketing & Business Development department leadership and IIG leaders to develop annual budgets to support initiatives outlined in business plan(s) or as outlined by leadership, including specifying key strategic and tactical objectives and means to achieve annual goals - When relevant, provide support for seminars, sponsorships, and other events pursued by the firm in your local office - Support integration of lateral lawyers into IIG via preparation of biographies and announcements, distribution of announcements, integration of contacts into firm’s CRM system, collection and integration of experience for and into department and practice materials, coordination with Communications team as to internal and external communications relating to lawyer(s)’arrival at Mayer Brown - Develop and maintain league table/industry survey content for IIG; respond to league table/industry surveys - Support the collection and maintenance of CRM-based contact and other data for marketing planning and for mailing lists for IIG - Support coordination of business development training for lawyers - Periodically review and consult with IIG lawyers regarding their bios and practice descriptions to ensure that they are current - Assist with the supervision and training of more junior team members - Performs other duties as assigned or required to meet Firm goals and objectives  

Essential Functions:  - Answers and assists callers as instructed by supervisors. Acts as primary and/or back-up point of contact for staff and vendors. - Coordinates invoice payment process including: open and date stamp invoices, enter into tracking spreadsheet, send to partner for approval, make copies of approved invoice, send original to accounting and file copy - Makes travel arrangements; prepares expense reports and enters managers' time in InTapp on a weekly basis - Coordinates supervisors’ and office and department staff's seminar attendance, including: seminar approval requests, check request and registration - Creates and edits correspondence and PowerPoint presentation material from draft to final form, and produces and organizes varied project work - Generates Avigilon activity reports and records daily attendance of departmental staff - Prepares and maintains statistical reports and charts in Excel - Maintains caseload database and sends updates to department. Sends copy of summary hour reports to paralegals - Assists with preparations for departmental presentations, meetings, luncheons, seminars, training sessions, and projects. - Coordinates in-person meetings by reserving conference rooms, assessing need for audio visual, catering, materials, give aways, etc. - Maintains clear and regular communications with Director and Assistant Director on status of work, schedules, reminders for follow up, etc. - Reviews and evaluates email / telephone calls to identify items requiring priority attention and to gain knowledge of workflow needs - Develops full understanding of functional area and initiates ways to provide greater assistance - Assists with follow up on projects delegated to others by tracking status and suggesting follow up action - Maintains highest level of confidentiality in all matters, at all times - Performs other duties as assigned by supervisors, including providing ad-hoc assistance to other DC department managers, as requested or required to meet Firm goals and objectives - Assists with maintaining and creating all manner of spreadsheets, tables, and assists with scheduling monthly and quarterly departmental meetings and answering general departmental procedures and policy questions from legal and non-legal staff. - Creates and/or maintains various Excel spreadsheets as follows: evaluations; tardy/absences; secretarial coverage set up for 12 month period

Essential Functions: - Rapidly builds and maintains an understanding of the firm’s “data landscape” – the key systems and databases used across the firm, how they are used, their data, data models and data integrations, with a specific focus on Finance & Accounting data - Works with the Data Architecture team, develops scalable, reliable pipelines and ETL processes to manage the flow of data into, out of, and between these systems in order to: - Acquire and feed systems with the data they require - Maintain data cleanliness and accuracy - Join and relate data from disparate systems - Prepare data for modelling, reporting, visualization and analysis - Generate a variety of reporting outputs, leveraging Microsoft Power BI and other tools - Works with our Enterprise Data Architect in the design and implementation of new data models that may pertain to Finance & Accounting - Designs and build sSQL queries, views, functions and stored procedures - Develops and implements various Finance & Accounting and related dashboards - Provides technical assistance and guidance to others, both within and outside of IT, helping them to locate and access the data they need - Works with our Enterprise Data Architect and Data Engineers in other functions to build a strong community of expertise that supports the development and delivery of the firm’s data strategy - Designs, builds and tests data structures and reporting process/systems - Accountable for software support related to department’s customized or packaged financial applications - Participates in rotational 24 x 7 application support ensuring that the application portfolio uptime is maintained according to defined SLA’s - Participates in the evaluation of new financial products/applications deemed to be appropriate for the Firm’s business - Develops and reviews data design, interface, user, functional and technical design documentation - Performs relevant support for financial applications supported by the Firm